Administrative Assistant 2

Administrative Assistant 2

• Job Number: 26177
• Functional Area: Administration
• Department: VP for Research
• School Area: VP Research
• Pay Range Minimum: $27.50
• Pay Range Maximum: $34.20
• Employment Type: Full-time (Hybrid)
• Employment Category: Non-Exempt
• Visa Sponsorship Available: No
• Schedule:
• Pay Grade: 5

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Posting Description

ADMINISTRATIVE ASSISTANT 2, International Scholars Office (ISchO), to join a busy office serving 2000 international faculty, researchers, visitors, and families from ninety countries. Will act as "Alternate Responsible Officer" and primary contact for J-1 exchange visitor sponsorship requests; work with department HR administrators to coordinate visa documents; screen requests, seek missing information, consult with ISchO advisors and issue documents; monitor SEVIS alert list; receive returned e-reminders and process extension requests; validate, update, and complete records in ISchO database and SEVIS RTI; review reports and reconcile discrepancies; track scholars’ anticipated arrival dates; greet new scholars and families; assist with event planning/execution; make occasional presentations; answer inquiries; guide scholars to tax resources, family services, and other information; contribute to announcements , and web updates; update/maintain office procedures manuals; order supplies; maintain office space; assist advisors with administrative tasks as needed;and perform other duties. This an excellent opportunity for candidates interested in international scholar services and immigration. ISchO is a “scholar” office only and does not serve international students.

The full job description is available, here: docs.google.com/document/…

Job Requirements

REQUIRED: High school diploma or its equivalent; a minimum of three years of work experience; desire to work with international populations; experience with database record-keeping/reporting and MS Office, including PowerPoint and Excel; excellent organizational skills; meticulous attention to detail; good oral and written communication skills; discretion with confidential information; and ability to set priorities, multitask, handle a high work volume, collaborate as part of a team, and work independently. PREFERRED: Bachelor’s degree, in intercultural relations, international studies, or related area; SEVIS experience; familiarity with Sunapsis, Terradotta, or other database systems; work experience in academia and abroad.

This is a full-time position, primarily on-site with the possibility of one remote day per week. Candidates must be willing to work at the ISchO location on campus. U.S. citizenship or lawful permanent resident status and a Criminal Offender Record Information (CORI) background check are required (per U.S. Department of State, J-1 Exchange Visitor Program regulations).10/23/2026