Administrative Assistant III

Experience Required

3 - 20 years

Minimum Education Required

High School Diploma/G.E.D.

Compensation

$7.25 / hourly

Hours Per Week

40

Number Of Positions

1

Work Schedule and Shift Requirements

First (Day)

Job Description

Summary

Job Description:

Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.

Principal Duties and Responsibilities:

Coordinates and maintains daily office routines and paperwork for the Executives assigned to.

Ensures calls/messages or high priority information are communicated appropriately.

Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.

Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.

Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.

Organizes and maintains file systems for correspondence and other records.

Update contact lists and directory lists as needed.

Prepares outgoing mail and correspondence, including email and faxes.

Greets visitors and employees, assisting and directing if necessary.

Assists in coordinating special events such as meetings, employee events, etc.

Keeps expense records and creates spreadsheets for productivity data.

Keep invoices and route for signature-submit for payment.

Provides coverage for other Administrative Support Assistants in their absence.

Minimum Education, Training and Experience Required:

High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred

3+ years experience in an administrative role supporting executives

Ability to type 50 wpm or better preferred

Working knowledge of Microsoft Office software

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

"EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to r ace, color, national origin, gender, s exual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056."

Job Type

Full time

Benefits Offered

Not specified

Veteran Preference

No

Place of Work

On-site

Requisition ID

R26107070