Administrative & Finance Assistant

Administrative & Finance Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

Mexico City: Hybrid (3 days at office / 2 from home)

As an Administrative & Finance Assistant at ICON you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance with all policies, procedures, safety regulations, and required training.

What You Will Do:

Your role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders.

Key responsibilities include:

• Provide administrative and financial support to the department, maintaining accurate records, documentation, correspondence, and financial information.
• Coordinate purchase order activities, including PO creation, modifications, coding, approvals, and follow-up with Procurement, Finance, and operational stakeholders.
• Support invoice processing and Accounts Payable activities, reviewing documentation, coordinating approvals, and tracking invoices through payment.
• Serve as a point of contact for vendors, assisting with purchase order, invoice, and payment inquiries and helping resolve discrepancies or delays.
• Track outstanding invoices, payments, and financial commitments, providing accurate status updates and supporting timely resolution of pending items.
• Compile, audit, and maintain financial and departmental reports, identifying discrepancies and ensuring data accuracy.
• Support month-end and general departmental activities, including accrual information, expense tracking, reporting, and other administrative requirements.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• Associate’s or Bachelor’s degree, or an equivalent combination of education and relevant experience, preferred.
• 0–3 years of relevant experience in administrative, finance, procurement, accounts payable, or related roles.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
• Advanced English proficiency, with the ability to communicate confidently and professionally in both written and verbal interactions.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with a customer-focused and professional approach when working with internal stakeholders and vendors.
• Strong attention to detail, problem-solving skills, adaptability, and discretion when handling sensitive financial and operational information.

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What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (careers.iconplc.com/reasonable-accommodation…)

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here (wd3.myworkday.com/icon/…) to apply