Purchasing Agent

Job Description

We are seeking a highly organized and detail-oriented Purchasing Agent to support our centralized purchasing operations. This position is expected to be hybrid with three days on-site, two days work from home. This position is responsible for processing requests, organizing data, preparing purchase orders, managing a shared email inbox, and maintaining accurate records for multiple locations throughout the state.
The ideal candidate is comfortable working with spreadsheets, handling high volumes of email communication, organizing information, and performing repetitive tasks with a strong focus on accuracy and efficiency.
Essential Responsibilities

• Process purchasing requests received through a shared email inbox
• Create and submit purchase orders to vendors
• Enter, update, and maintain accurate data in company systems and spreadsheets
• Review requests for completeness and accuracy
• Copy, transfer, and organize information from multiple sources
• Communicate with vendors regarding orders, pricing, and product availability
• Track order status and maintain documentation
• Organize electronic records and supporting documentation
• Identify and resolve data discrepancies when needed
• Assist with reporting and other administrative projects as assigned

Skills and Requirements

Strong data entry and administrative skills
Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
Excellent attention to detail and accuracy
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Ability to work independently while contributing to a team environment
Experience working with purchase orders, purchasing, procurement, or vendor communications
Previous administrative, data entry, accounting support, or office coordination experience
Experience working in shared inboxes and maintaining electronic records
Intermediate Excel skills, including sorting, filtering, and basic formulas

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].